Over the past two weeks I have been reading Todoodlist, an e-book by Nick Cernis of Put Things Off (the laid-back productivity blog). It took me two weeks for three reasons:

1. it was a spare time activity (and I did not have a lot of spare time)
2. I couldn’t wait to start todoodling and sudoku calendering
3. it inspired me to re-read Zen To Done again

Although Nick mentions Leo Babauta of Zen Habits and his ideas on productivity, he doesn’t tell you to read Zen To Done. But Nick’s ideas on productivity and the simplicity they radiate, really reminded me of Zen To Done and the message it brings across (in a word: simplify!).

Now I have to tell you that I was already a little biased. At the end of last year I wrote about my switch back to paper, after trying several electronic devices and various online services for dealing with my to do’s, notes and appointments (the Getting Things done stuff).

One of the things I rediscovered is that I really (I mean really!) like to write stuff down by hand. And after some time I found myself drawing more and more in my little black moleskine and little red calender. Now why am I biased because of this? Well the tagline for Todoodlist is: “Technology is great. Pencils are better.”

Todoodlist

The e-book consists of three parts. The first part is a series of essays with funny titles like “Parrots in Space”, “Einstein Shaving” and “Zen Kitten in a Box”. The essays are an introduction to the ideas behind going back to paper and pencil.

Those ideas are presented in the second part of the book. You’ll learn about how to make todoodlists (yes they are special to do lists, and yes they kinda incorporate GTD’s projects and Next Actions), what Sudoku Calenders are and how nice it is to write on a banana. Allthough the last part is better performed with a ballpoint pen, instead of a pencil. All of them are rather simple ideas that make things easier and more fun (Sudoku Calenders are a lot easier than actual sudokus).

The third part of the book deals about how to embrace simplicity using several concepts. To be honest, most of these concepts I was familiar with (so I skipped some parts of that particular part of the book). Some of the concepts I have written about myself, and if you read The four hour work week by Tim Ferriss, you’ll recognize some of them too. Don’t get me wrong, they are valuable ideas and if you haven’t read about it, they’re simply gold.

I loved reading the first part of the book. I started reading it as a relaxing activity in spare time, and that part perfectly fit the need I had. I had some laughs, and some stories to help me in explaining concepts (thanks Nick!). The second part was so inspiring that I often stopped reading to get my moleskine and a pencil to start using it. And the third part I was skimming for the most part. All in all a very valuable e-book, well worth the $14 it sells for.

Zen To Done + Todoodlist = ZenToDoodlist

So it took me over 500 words to get to explaining the title (but you probably figured it out already). Why ZenToDoodlist? Because they are perfect additions to eachother. Zen To Done is a series of habits that will lead to a simple and effective productivity. The 10 habits are:

1. Collect



2. Process
3. Plan
4. Do
5. Simple Trusted System
6. Organize
7. Review
8. Simplify
9. Routine
10. Find Your Passion

In habit 3 Plan, one of the things to do is to plan your Big Rocks for the week. The Big Rocks are the things you really want to accomplish in that week. The same things goes for the daily schedule, but then they’re called MIT (Most Important Tasks). I find myself working with projects (GTD-style) as Big Rocks and the Next Actions in those projects as MIT’s. And the Todoodlist is the perfect tool to divide a project (big rock) into smaller actions and decide on the Next Action. And as soon as the context of these projects and actions is clear, planning them is a lot easier.

Habit 5, Simple Trusted System are my two little moleskines (black notebook and red calender). Black works as my ubiquituous capture tool, and it contains my todoodlists. Red has my appointments (and soon my sudoku notes and glyphies) and it contains my scatter-to-do’s (the random stuff that’s not project related). They simplify my system tremendously (to hand - pencil - paper). The only downside is that there are still two moleskines. So there’s some area of improvement is left…

If you follow Todoodlist closely, you’ll also find several tricks (with sticky tabs) to speed up your review process (I haven’t implemented them yet). Then go back to Zen To Done again and adopt the habits. The most important one: habit 4 Do. After that, look into habit 9 Routine. These will really get stuff done, the others are just there to help you not lose time on stuff that doesn’t matter.

Conclusion

Both Todoodlist and Zen To Done are valuable e-books, well worth the price the authors are charging for them. The combination makes it even more valuable, because they really go hand in hand in creating a simple trusted paper based system that will boost your productivity, simplify your life and inject some more fun into it.

PS: My own e-book Personal Core Values can help you with habit 10: Find your passion. You’ll discover what your personal core values are, and how you can use them to build a personal mission statement.

Grown-ups make things way too complicated. This is the toddler’s approach to getting everything you want.

1. Mastering six words is enough
   Yes — No — Mama — Papa — That — Bah
   Those are all the words you need to get around and get things done.
   Variation in volume seems more effective than variation in vocabulary.
2. Don’t ask, just do
   If you want to do something, don’t ask, just do.
   If you want to have something, don’t ask, just get it.
3. Don’t listen, just don’t do
   If you don’t want to do something, simply don’t do it.
   If you don’t want to have something, simply don’t take it.
   Have it already? Drop it instantly.
4. Pointing gets the message across
   If you want something but can’t reach, just point and say “That”.
   If you don’t want something, point and say “No” or “Bah”.
5. Turning your body away gets the message across
   If you really don’t want something, turn your body away.
   Out of view is out of existence. Treat it as such.
6. Ardently waving and repeatedly saying “No” has effect
   If your parents decide that you have to do something and persist,
   turn away your body while waving your hand ardently at them.
   Now say “No” repeatedly and walk away.
7. Add screaming, tears and stamping your feet for more emphasis
   When your parents are really persistant,throw yourself on the ground.
   Start crying and screaming “No” loud and repeatedly.
   Stamp your hands and feet, throw stuff around.
   Slam doors and smash stuff.
   For added effect: do all of this in public spaces.

8. Make sure to spend your energy wisely
   Tantrums cost energy. Conserve it when there’s no obvious effect.
   Go full blown and flat out of your mind, when effect is guaranteed.

9. Saying “Papa” or “Mama” during a spontaneous hug afterwards works wonders
   After all of the above, walk towards your parents in a quiet moment.
   Climb on the couch, and hug them spontaneously and say “Papa” or “Mama”.
   This seems to erase all negative effects from the above instantly.

Goal setting is not a mind game. It is a process of developing the internal willpower to accomplish what you have set out to do.

~ Joan Benoit Samuelson (Olympic Marathon Gold Medalist)

Setting goals is one of the ways successful people use to get themselves moving. They use it, among other techniques, to stretch themselves and accomplish more than the average person. They don’t use goals as a trick though. The goals they set themselves are the result of an inner desire and get so ingrained in their system that there’s no way to stop them.

Joan Benoit Samuelson called it the process of developing the internal willpower to accomplish what you have set out to do. She won the first ever Olympic marathon for women in Los Angeles in 1984. I’d say she knows what she’s talking about.

The willpower needed to accomplish goals is not a fixed and unchangeable trait. It’s not something you either have or don’t have, it’s a trait that can be cultivated, trained and developed. There are several things successful people do to get that willpower ingrained in their system.

They focus on doing one thing right

To get that willpower successful people choose to focus on only one thing, but they do that extremely well. It takes guts to make this choice, because it goes right against common knowledge! In school we learn to spread our risks and never put all our eggs in one basket. While that minimizes the risk of losing it all, it also minimizes the chance of any real success. Even Warren Buffett works by this premises!

I can’t be involved in 50 or 75 things. That’s a Noah’s Ark way of investing - you end up with a zoo that way. I like to put meaningful amounts of money in a few things.

~ Warren Buffett (big time investor)

The mention of Noah’s Ark is funny, but I’d say Noah was kind of focused on one goal as well. And a pretty serious goal too!

They work hard to improve themselves

Successful people have in common that they work hard. No, even harder than that! They work - work - work and practice - practice - practice. They develop an inner drive to be better today than they were yesterday. And if they feel they’re not there yet, they don’t stop for the day yet. Success is not an accident, it’s the result of a lot of hard work and of wise choices.

It’s this work and improvement ethic that helps to develop that internal willpower to accomplish what you set out to do. It’s the “Don’t quit…ever” attitude, and is built on a strong belief that they will be successful at it at some point in time.

I learned that the only way you are going to get anywhere in life is to work hard at it. Whether you’re a musician, a writer, an athlete or a businessman, there is no getting around it. If you do, you’ll win-if you don’t you won’t.

~ Bruce Jenner (Olympic Decathlon Gold Medalist)

They can easily snap into concentration mode

Besides focusing on only one thing, which is more mid to longterm oriented, successful people have developed the ability to fully concentrate at the job at hand now. They block out all distractions, physically or mentally, and direct all their energy on the activity they are executing in the present.

And that activity is more often than not focused on their goal and destined to improve them to accomplish it in time or sooner. And that ability to concentrate is one of the ways to get there sooner!

When every physical and mental resource is focused, one’s power to solve problems multiplies tremendously.

~ Norman Vincent Peale (positive thinker)

Photo by starryeyez024

A man, obviously a traveller, slows down his walking pace as he gazes over the beauty of the land unfolding before his eyes. A beam of sunlight breaks through the clouds. Like a spotlight on a stage it highlights only subtle parts, but by doing so they appear extraordinary. Magical at times.

The man decides to stop and puts his backpack on the ground. As he sits down in the grass besides the path he is travelling, he unpacks his lunch. After soaking up the spectacular scenery pointed out by the randomness of sunlight and clouds, he takes the first bite. The richness of the flavours spreads through his mouth and add another dimension to the moment.

He notices that his legs particularly enjoy the rest. It was a long walk since they paused for the last time this morning when he had a lovely conversation with that eager young lady in the forest. He really enjoyed it, and learned something too.

Curious about that conversation? Head over to Jeniffer’s blog The Thirty Day Year and read my contribution to The Achievers series she’s hosting: Getting Started and Learning As You Go. Don’t forget to stumble or bookmark it, if you like it.

You’re faced with a situation, a problem of some sort that requires your attention to solve. You’ve worked on it a lot, but now you’re stuck. You’ve looked at it endlessly, played with it, yelled at it, growled at it, even punched and kicked it. But it’s not working. You’re stuck. Know the feeling?

Other people give you great advice: “Take a different perspective!”

Yeah, great advice, but if your head over heels in a problem that’s not easy to do. They tell you what to do, but not how to do it. In this post you’ll find a handful of actionable things to do that will help you change that perspective and may inspire that breakthrough thought.

If they don’t…well then you had a lot of fun anyway

Play in a sandbox

And I mean this literally, go sit down in the sandbox, get your hands dirty and sculpt something out of the sand. The pyramids of Chichen Itza for instance, like Lisa Bettany did on the beach. Or when you have the luxury of the beach (or a really big sandbox), why don’t you make an X-wing fighter. Or anything really.

How is the problem like crafting objects in a sandbox? In what order do you build, and how’s that related to the order of crafting a solution? What tools did you use, and how are they related to crafting that solution?

Listen to your very first cd

Go to your music collection and take the very first cd you ever bought and listen to it. My first cd was Gloria Estefan’s album “Anything for you” (don’t ask), it was released under the title “Let it loose” elsewhere in the world. You may not particularly like that music anymore, or don’t want to be remembered about that first album, but the music will bring back all kinds of memories regardless. And a different perspective.

How would you have handled the problem you’re dealing at the age you bought this album?

Go watch a movie

Movies can really take your mind of everyday life. And there are often lessons hidden in there, lessons you will recognize when you’re ready for them. But they can also help you very much when you’re stuck with a problem. First they set your mind of it and you can relax a bit while watching them. And then:

How would the hero of the story have solved the problem? And the villain? Imagine the villain was the problem, how did they catch or defeat her? How does that relate to your problem?

Doodle Doodly Doo

Grab a piece of paper and a box of crayons. Doodle like you were when you were five. Draw stick figures, trees, houses, cars, trucks, airplanes, planets, flowers, birds, kissing people, knights, castles, mountains, meadows, oceans, ships, pirates. Get the creative juices flowing, go wild with colours, be unrealistic, don’t draw between the lines.

Cartoonize your problem, and draw the surroundings. Add the things that you associate with it. Does it look something like you experience it? Now add color! Grab the vibrant colors and change the picture all together.

Play tourist

Go to your local tourist office and act as a tourist. Just ask what someone visiting only for a day should’ve done in “this town”. Chances are that they come up with ideas that may sound like the standard stuff, but you have never done before. Did you ever take a guided tour through your own town? There’s more stuff to explore than you realize, more stories to be told than you could’ve imagined.

How does a guide relate to your problem? What untold stories does the problem have?

Take your camera outside

Go grab your (digital) photocamera and play outside. Take pictures of stuff you see, change perspectives, photograph from the bottom up, from high points down on things, through holes, from upclose. This exercise will activate creative thought patterns amongst other benefits. Those will spill over to other areas.

How can you do change perspectives on your problem? Are you upclose or framing it from a distance? How does it look in black and white?

Take a route less traveled

When you go to the office, the daycare centre, the mall, the supermarket or whatever place you regularly go to. Take a different route. Heck a detour even, start by driving or walking away from your destination and take some unexpected turns. Then drive towards your destination, but don’t stop when you get there. Go past it and see what’s behind it.

Visualize your problem as a location in town, then drive away from it. Circle around it and see how it looks from the other side. How does this change it?

Write, write, write

Take some nice paper, get a comfortable pen and start writing. Just write what comes to mind, and keep going and going and going and going. It’s going to be complete gibberish, but that’s okay. Write some more. At first you’ll find all kinds of thoughts, ideas and worries on the paper. Gradually it will change to more creative and fictious writing (if it hasn’t you’re not done writing yet). Worries have been trusted to the paper, there’s room for creative thought again.

Dwell in the fiction, and then think about how the problem would fit in the story you’re writing. How would the dwarves solve it? Or the angels? Or the ants? Or the leprecons?

Get drunk

One thing is for sure, perspectives change when you’re drunk Okay…getting drunk is maybe a couple of drinks too much, but there is definitely an effect that will take away inhibitions that are slowing you down in solving that problem. Just don’t implement before you sober up again

Photos by Scott Thompson, laffy4k and Boocal